Las Cruces Pride on the Plaza Food Vendor Agreement
Thank you for your interest in participating as a food vendor at Las Cruces Pride on the Plaza. This event celebrates LGBTQ+ pride, inclusion, and community in Southern New Mexico. Vendors play an important role in helping create a welcoming and enjoyable experience for all attendees.
By submitting a vendor application and participating in the event, you agree to the following terms and conditions.
1. Vendor Acceptance
Submission of an application does not guarantee participation. All vendor applications will be reviewed by the event organizers, and acceptance will be based on available space, vendor diversity, and event logistics.
Approved vendors will receive confirmation along with event details and setup instructions.
2. Vendor Fees
If a vendor fee applies:
Vendor fees must be paid by the stated deadline to secure your space.
Vendor fees are non-refundable, unless the event is cancelled by the organizers.
Failure to submit payment by the deadline may result in forfeiture of your vendor space.
3. Food Safety & Health Regulations
All food vendors must comply with New Mexico Environment Department and Doña Ana County health regulations.
Food vendors are responsible for:
Obtaining all required temporary food permits or health permits
Following safe food handling practices
Providing required handwashing stations if applicable
Maintaining proper food temperatures and sanitation
Event organizers may request copies of permits prior to the event.
Failure to comply with food safety requirements may result in removal from the event.
4. Fire & Equipment Safety
Vendors using cooking equipment must follow all applicable safety guidelines.
If applicable, vendors must:
Secure propane tanks properly
Maintain safe cooking conditions
Have a fire extinguisher available at their booth
Event organizers reserve the right to inspect equipment for safety compliance.
5. Booth Setup & Space
Vendors are responsible for bringing all materials required for their booth, including but not limited to:
Tent or canopy
Tables
Extension cords
Cooking equipment
Lighting (if needed)
Vendors must remain within their assigned booth space and may not extend into neighboring areas or walkways.
6. Setup and Breakdown
Vendors must:
Arrive during the designated setup window
Be fully set up prior to the event start time
Remain open and operational during event hours
Complete breakdown and remove all materials by the designated end time
Early breakdown without organizer approval is discouraged and may affect participation in future events.
7. Waste Management
Vendors are responsible for maintaining a clean space during and after the event.
Vendors must:
Dispose of trash properly
Remove all waste generated by their booth
Leave their space clean after breakdown
Failure to maintain a clean area may impact future vendor participation.
8. Inclusivity & Conduct
Las Cruces Pride on the Plaza is an event that celebrates LGBTQ+ pride, diversity, and community inclusion.
All vendors are expected to:
Maintain respectful and inclusive interactions with attendees
Avoid discriminatory language or behavior
Contribute to a safe and welcoming environment
Organizers reserve the right to remove vendors who engage in behavior inconsistent with the values of the event.
9. Liability
Vendors participate at their own risk. Event organizers are not responsible for:
Loss or theft of vendor property
Damage to vendor equipment
Vendor sales or transactions
Vendors are responsible for maintaining any insurance required for their business operations.
10. Event Modifications
Event organizers reserve the right to adjust vendor placement, event layout, or schedule if necessary for safety, operational, or logistical reasons.
11. Agreement
By submitting this application and participating in Las Cruces Pride on the Plaza, the vendor acknowledges that they have read, understood, and agreed to the terms outlined in this Vendor Agreement.